RACE RULES Rovaniemi300

Rovaniemi300, 16.-22 February 2018

 

Registration next 2018 race will be open next 1st August 2017

(will finish next 31st December 2017)

 

 

DATES

Mandatory Pre-Race meeting on February 16, 2018 at 16:00 h.

Race starts on Saturday, February 17, 2018 at 09:00 h.

Race finishes on Thursday, February 22, 2018 at 09:00 h.

 

REGISTRATION

Registration opens 01.08.2017 and closes on 31.12.2017.

 

Registration prices:

- For bikers, skiers and runners it is 450 euro.

- For disabled athletes it is free. Limited to 2 racers.

 

REFUSAL OF ENTRY

The race director reserves the right to refuse entry to any racer.

 

ABOUT PARTICIPANTS

- Racers must be a minimum of 18 years old.

- Race is limited to 50 participants.

- Racers can chose to participate by fat-bike, ski or running.

 

About disabled athletes:

We believe that any disabled athlete who thinks that he/she can participate in this race he/she can do it. Depending the degree of disability, the organization is open to discuss the conditions and adapt, if necessary, the race rules.

For example: a guide for the blind participants or support at checkpoints for those who can not cook by themselves or prepare the bivouac.

 

EXPERIENCE REQUIREMENTS

Participants must have finished at least one of the following winter racers:

 

- Rovaniemi 150

- Susitna100

- White Mountain100

- Homer Epic 100

- Sheep Mountain150

- Arrowhead135

- Yukon Arctic Ultra

- Tuscobia 75, 150

- Frostkade 250

- Xpedition Amudsen

- 6633 Ultra

- Iditasport 200, 400, 1.100

- Ice Ultra

- Lapland Extreme Challenge

- Iditarod Trail Invitational

 

REFUND POLICIES

In case a participant cancels the registration, the refund will be under the following terms:

 

- Before 31.12.2017, 75% of the total registration fee will be refund.

- Between 01.01 and 18.01.2018, 50% of the total registration fee will be refund.

- Between 19.01 and 05.02.2018, 25% of the total registration fee will be refund.

- After 05.02.2018, there will be no refund.

 

Entries are non-transferable to any other racer.

 

RACE CANCELATION

- In case that organization cancel the race before it begins, 100% of the registration fee will be refund to all participants.

- In case the organization cancel the race after it starts, there will be no refund.

 

The race may canceled after the start in case of severe conditions that make it extremely hazardous and/or impossible. Also any other unexpected nature circumstances may force the race director to cancel the race.

 

PRIZES

- 1st male and 1st female of each category will receive a free entry fee*

- Trophy for the first, second and third of each category.

- All finishers will have a souvenir medal.

 

* Only for once and is valid for two years to participate in any race Polarguide and Logistics organize (Rovaniemi150, 66, 300 or Lapland Extreme Challenge).

 

CUT-OFF TIME

Maximum time allowed to complete Rovaniemi300 is 120 hours* (by 09:00 h. February 22, 2018). Any participant who is unable to complete the race in this time will be disqualified.

 

MANDATORY PRE-RACE MEETING

Pre-Race meeting is mandatory for all participants. Failure to attend means the participant will have a discount penalty of 30 h.

 

During the Pre-Race meeting the organization will supply the map and will do the chek-in mandatory gear*

 

*During the meeting the participants must show the mandatory gear to the race director.

 

RACE DAY CHECK-IN

Race Check-in is mandatory for all racers. Sign-in between 08:00 to 08:40 at the Control Center. If a participant is late and does not Check-in before 08:40, the participant must wait fifteen (15) minutes after the race has started to check-in and also will have a 7,5 hours discount penalty.

 

MANDATORY GEAR

1- Satellite Tracking Device (SPOT or similar).

2- Enough batteries for Satellite Tracking Device.

3- Mobile phone with enough battery.

4- Rear red flashing lamp with enough batteries.

5- Reflective patches.

6- Whistle.

 

- Participants must carry all mandatory gear through out the entire race from beginning to end and finish it with it.

- Participants must bring all mandatory gear for check-in to the Meeting.

 

Any racer who don't have the appropriate mandatory gear will not be allowed to participate.

 

REFLECTIVE GEAR and LIGHTS

Reflective gear is mandatory for all racers.

 

Two reflective patches (given by the organisation during the Pre-race meeting) must be worn at all time any place you want, but should be possible to be seen from behind.

 

The rear red flashing light and front light must be ON in during dark periods. In case of bivouac between checkpoints the rear red flashing light must be ON.

 

Any racer who doesn't wear the reflective patches or does not have the red flashing light and the front light ON during dark periods and the rear red flashing light ON in cas of bivouac between checkpoints, will result in a discount penalty of 15 h if she/he have extra batteries. But if she/he have no batteries the participant will be disqualified and take it to the closer point for evacuation.

 

RACE NUMBER

- The Race number is mandatory for all racers.

- On bikes it must be attached at the front.

- On pulkas it must be attached on the left side.

- On backpacks it must be attached on the back (only on backpack if you don't have a pulka).

- If participant loses the race number will be disqualified.

- There is no possible to change the number.

 

PROTOCOL SATELLITE TRACKING DEVICE - WHAT YOU MUST DO

 

MANDATORY TEST SATELLITE TRACKING DEVICE

We will inform you about it during the previous days before the race.

 

- The Satellite Tracking Device must have the casting mode activated. Sending position signals every 10/15 minutes.

- Once the participant arrive to the mandatory waypoint he/she must do the check-in with the satellite device.

- Send message when you do a long stop for rest, eat or sleep.

- Send message when you start after rest, eat or sleep.

- If Satellite Tracking Device doesn't work because no more batteries or any other reason, participants must send message by phone.

- If Satellite Tracking Device is completely broken or for any reason doesn't work participant will be disqualified.

 

MANDATORY WAYPOINTS

- All racers must do the checking in the mandatory waypoints.

- Any participant who forget to do a check-in in any of the mandatory waypoints will be disqualified.

- Margin of error: 50 meters.

 

WAYPOINTS/CHECKPOINTS (Rovaniemi150 section)

Checkpoints are small so any non-racers or people who are following the racers, are not permitted.

Checkpoints have a shelter but if you want to sleep or rest be prepared in case you don't find a place inside the shelter.

 

Rovaniemi300 participants doesn't have to adhere to the checkpoints cut-off time.

 

COOKING IN CHECKPOINTS (Rovaniemi150 section)

If you intend to cook at the checkpoints remember that, if you arrive before the checkpoint is close, you will only find water (not hot, not boiling). If you need to cook with your stove at checkpoints you have to do it outside the shelter. Anyway you can cook with the firewood done outside the shelter.

 

If you arrive once the checkpoint is closed you can use the firewood (in case there are some left).

 

COOKING IN PUBLIC SHELTERS

Normally there is always wood, but be ready just in case there is not. Public shelters in Finland use to be very good maintained.

 

BIVY BETWEEN CHECKPOINTS OR SHELTERS

If you are planning to sleep between checkpoints or anywhere away of a public shelter you have to do it off the main trail, but in sight of the trail and with the red flashing light on, attach to some point (bike, ski pole, sled, etc) to alert your presence to snowmobiles.

 

NO OUTSIDE HELP

This is a human powered race, racers must be self sufficient. Any outside help as a support crew, outside assistance to advance up or down the trail such as snowmobiles or cars or motorbikes. No use of any kind of accommodation in cities, shopping, go restaurant or bar, change gear, etc, is not allowed and/or anything which could be understood as outside help. Racers will be disqualified if, at any time during the race, they have any outside help.

 

Participants CAN NOT get out of the river on the way to mandatory waypoints 009, 010, 011 and 012. Participants who go out of the river in this section will be disqualified.

 

RESCUE, EVACUATIONS, SCRATCHING and DISQUALIFIED

Rescue and evacuations are at participant's expenses.

 

A disqualified or scratched racer may require an evacuation or snowmobile back trip to the road system, but if a racer is able and willing to return to the start under his or her own power, or with the assistance of an external source, he or she may do so.

 

All racers must inform to any race official if they intend to scratch and return to the race start point.

 

Evacuation:

In case a participant ask for evacuation, the organization will take her/him to the closer road (by snowmobile) or by snowmobile to Rovaniemi. If the participant is some road and if she/he want, the organization can call a taxi to pick she/him. In this case, the participant will have to pay in cash the expenses of transport. For this reason is very strongly recommended to carry the sum of 200 € cash minimum, in order to cover the unexpected.

 

Rescue:

Rescue will be only in case of accident. In case of rescue the organization will give to the participant the appropriate service depending the situation. For rescue we also have the help of Firefighters and Police. The expenses incurred in this service have to be pay by the rescued person and/or fix with their own insurance.

 

Rescue alarm will be activated:

- If the signal is in the same point and organization has not received any message from the participant by phone or Satellite Tracking Device.

- If there is no signal by Satellite Tracking Device or message by phone or Satellite Tracking Device.

- If you push the SOS button from your Satellite Tracking Device.

- If you send SOS message.

- If you call us asking for help.

 

Disqualified participant

A disqualified participant doesn't have to quit if he/she doesn't want but his/her name won't be in the "Finisher's list".

 

Organization will inform the disqualified participant by phone message.

 

PRIVATE PROPERTY

Respect Private Property. Participants are not allowed to pass, sleep or use any Private Property (Finnish laws).

 

DOGS

Any participant with a dog on the race will be disqualified.

 

LITTER and USED or WET GEAR and OTHER STUFF

Do not litter the trail. Leave no trace.

 

PHYSIOLOGICAL NEEDS

Do not defecate on race trail. Go as far as possible off the trail.

 

RESPECT YOURSELF

Do not damage any structures, Private Property. Be respectful.